Last updated June 15, 2021

This Privacy Policy describes how Boardroom One (as the controller or processor of your information) collects, uses and discloses information, and the choices you have with respect to the information.

Table of Contents

This Privacy Policy applies to Boardroom One’s online platform, including any associated Boardroom One mobile and desktop applications (collectively, the “Services”), boardroom.one and other Boardroom One websites (collectively, the “Websites”) and other interactions (e.g., customer service inquiries, user conferences, etc.) you may have with Boardroom One. If you do not agree with this Privacy Policy or the Terms of Use, do not access or use the Services, Websites or any other aspect of Boardroom One’s business.

This Privacy Policy does not apply to any third-party applications or software that integrate with the Services through the Boardroom One platform (“Third-party Services”), or any other third-party products, services or businesses.

Key Terms

Boardroom One is an online news-related platform that promotes voluntary interaction and knowledge exchange between parties. These are key terms used in this Privacy Policy.

“Customers” are news organizations or other companies that maintain a “Boards,” with various “Rooms” of interest to which they invite their individual Board “Members” to participate.

Individual “Subscribers” join our platform directly through Boardroom One, rather than through a Customer.

Individual Members and Subscribers are collectively referenced as “Users.”

“Customer Data” is data generated by User activity, messages, files or other content submitted through the Services.

A “Customer Agreement” is separate from the Terms of Use, and governs Customers’ access, use, control and rights regarding the Services, Customer Data, and its Boards, Rooms and Members.

“Personal Data” is information is associated with an identified or identifiable natural person and is protected as personal data under applicable data protection law. The actual definition of Personal Data varies by jurisdiction. If Information is aggregated or de-identified so that it is no longer reasonably associated with an identified or identifiable natural person, it is no longer considered Personal Data or Customer Data.

Information We Collect and Receive

Boardroom One may collect and receive a variety of information in different ways:

Customer Data. Customers or their Members to whom they have granted access routinely submit Customer Data to Boardroom One when using the Services. Subscribers also routinely submit Customer Data when using the Services.

Other Information. Boardroom One also collects, generates and/or receives “Other Information,” including:

Account Information. A Customer or Member or Subscriber will typically supply Boardroom One with an name, email address, phone number, password, domain and/or similar account details.
Payment Information. Customers, Members or Subscribers may provide third-party payment processors engaged by Boardroom One with billing details such as credit card information, banking information and/or a billing address.
Usage Information. Members and Subscribers generate data that Boardroom One collects, such as:
- Services Metadata is information about the way a User utilizes Boardroom One, including the features, content and links with which the User interacts and what Third-party Services are used (if any).
- Log data. Like most websites or platforms, Boardroom One’s servers automatically collect and log User information like Internet Protocol (IP) address, the address of the previous web page visited, browser type and settings, the date and time the Services were used, information about browser configuration and plugins, language preferences and cookie data.
- Device information. Boardroom One collects information about devices accessing the Services, including type of device, what operating system is used, device settings, application IDs, unique device identifiers and crash data. Whether we collect some or all of this Other Information often depends on the type of device used and its settings.
- Location information. We receive information from you, your Customer and other third-parties that helps us approximate your location. We may, for example, use a business address submitted by your employer, or an IP address received from your browser or device to determine approximate location. Boardroom One may also collect location information from devices in accordance with the consent process provided by your device.
- Communication Data**.** We may choose to collect information when you contact us with questions or concerns and when you voluntarily respond to requests for your opinion and feedback.
Audio or Video Information. The Rooms on Boardroom One are live, and neither Boardroom One nor its Customers retain any audio or video recordings. [Slack monitors --- see following] Solely for the purpose of supporting incident investigations, we temporarily record the audio and video in a room while the room is live. If a user reports a trust and safety violation while the room is active, we retain the audio for the purposes of investigating the incident, and then delete it when the investigation is complete. If no incident is reported in a room, we delete the temporary audio recording when the room ends. Audio and video from (i) muted speakers and (ii) audience members is never captured, and all temporary audio and video recordings are encrypted.
Cookie Information. Boardroom One uses a variety of cookies and similar technologies in our Websites and Services to help us collect Other Information. For more details about how we use these technologies, and your opt-out opportunities and other options, please see our Cookie Policy.
Contact Information. In accordance with the consent process provided by your device or a Customer for whom you are a Member, any contact information that a Customer or User chooses to import (such as an address book from a device) is collected when using the Services.
Networking and Connection Information. We collect information about the Rooms and Users to whom you are connected to and how you interact with them through our Service. If you choose to upload, sync, or import device information to Boardroom One (such as contacts in your address book), we may use this information to enhance your experience in various ways, including, but not limited to, notifying you when a contact has joined the Service. In addition, other users who have your contact information and have chosen to upload, sync, or import it from their device may be notified of when you join our Service; they may be able to know the number of people on the Service who have your number in their uploaded contacts, so that they can choose to invite people with many friends already on the Service. Finally, may we use your list of contacts (if you choose to provide us with access to them) to recommend other users you might want to follow and to recommend your account and content to others.
Third-party Data. Boardroom One may receive data about organizations, industries, lists of companies that are customers, website visitors, marketing campaigns and other matters related to our business from parent corporation(s), affiliates and subsidiaries, our partners, or others that we use to make our own information better or more useful. This data may be combined with Other Information we collect and might include aggregate-level data, such as which IP addresses correspond to zip codes or countries, or how well an online marketing or email campaign performed.
Social Media Data. We have pages on social media sites like Instagram, Facebook, Medium, Twitter, Tiktok, and LinkedIn (“Social Media Pages”). When you interact with our Social Media Pages, we will collect Personal Data that you elect to provide to us, such as your contact details. In addition, the companies that host our Social Media Pages may provide us with aggregate information and analytics regarding the use of our Social Media Pages.
Additional Information. We also receive Other Information when submitted to our Websites or in other ways, such as if you participate in a focus group, contest, activity or event, apply for a job, enroll in a certification program or other educational program hosted by Boardroom One or a vendor, request support, interact with our social media accounts or otherwise communicate with Boardroom One.

Generally, no one is under a statutory or contractual obligation to provide any Customer Data or Other Information (collectively, “Information”). Certain Information is collected automatically, however, and some Information, such as Customer or User setup details, is not provided, we may be unable to provide the Services.

How We Use Information

Customer Data. Boardroom One uses and retains Customer Data to analyze User behavior on its platform.

Boardroom One uses and retains Customer Data from Members in accordance with the Customer’s instructions, the Customer Agreement, Customer’s use of Services functionality, and as required by applicable law.

Boardroom One is a processor of Customer Data from Members and Customer is the controller. Customer may, for example, use the Services to grant and remove access to a Room, assign roles and configure settings, access, modify, export, share and remove Customer Data and otherwise apply its policies to the Services.

Other Information. Boardroom One uses Other Information in furtherance of our legitimate interests in operating our Services, Websites and business. More specifically, Boardroom One uses Other Information:

To provide, update, maintain and protect our Services, Websites and business. This includes use of Other Information to support delivery of the Services under a Customer Agreement, prevent or address service errors, security or technical issues, analyze and monitor usage, trends and other activities, or at an Authorized User’s request.
As required by applicable law, legal process or regulation.
To communicate with you by responding to your requests, comments and questions. If you contact us, we may use your Other Information to respond.
To develop and provide search, learning and productivity tools and additional features. Boardroom One tries to make the Services as useful as possible for its Customers and Users. For example, we may improve search functionality by using Other Information to help determine and rank the relevance of content, Rooms or expertise, to suggest Services or Third-party Services based on historical use and predictive models, identify organizational trends and insights, to customize a Services experience, or create new productivity features and products.
To send emails and other communications. We may send you service, technical and other administrative emails, messages, and other types of communications. We may also contact you to inform you about changes in our Services, our Services offerings, and important Services-related notices, such as security and fraud notices. These communications are considered part of the Services and you may not opt out of them. In addition, we sometimes send emails about new product features, promotional communications or other news about Boardroom One. These are marketing messages so you can control whether you receive them. If you have additional questions about a message you have received from Boardroom One please reach out through the contact mechanisms described below.
For billing, account management and other administrative matters. Boardroom One may need to contact you for invoicing, account management, and similar reasons and we use account data to administer accounts and keep track of billing and payments.
To investigate and help prevent security issues and abuse, or to enforce our Terms of Use.

How We Share and Disclose Information

Displaying the Services. When a User submits Other Information, it may be displayed to other Users in the same or connected Rooms. For example, a User’s email address or uploaded profile photographs may be displayed with User profile. Please consult the Help Center for more information on Services functionality.

Collaborating with Others. Users have the opportunity to collaborate with one another on the platform. Other Information, such as a User’s profile Information, may be shared, subject to the Boardroom One or its Customer’s policies and practices.

Customer’s Instructions. Boardroom One will solely share and disclose Customer Data of Members in accordance with a Customer’s instructions, including any applicable terms in the Customer Agreement and Customer’s use of Services functionality, and in compliance with applicable law and legal process.

Customer Access. Owners, administrators, Users, and other Customer representatives and personnel may be able to access, modify, or restrict access to Other Information of Members. This may include, for example, a Customer reviewing reports of Member access and activity. For information about Member settings, please see https://boardroom.one/account/settings.

Third-party Service Providers and Partners. We may engage third-party companies or individuals as service providers or business partners to process Other Information and support our business. These third parties may, for example, provide virtual computing and storage services, or we may share business information to develop strategic partnerships with Third-party Service providers to support our common customers. Additional information about the subprocessors we use to support delivery of our Services is set forth at Boardroom One Subprocessors.

Third-party Services. Customer may enable or permit Users to enable Third-party Services. We require each Third-party Service to disclose all permissions for information access in the Services, but we do not guarantee that they do so. When enabled, Boardroom One may share Other Information with Third-party Services. Third-party Services are not owned or controlled by Boardroom and third parties that have been granted access to Other Information may have their own policies and practices for its collection, use, and sharing. Please check the permissions, privacy settings, and notices for these Third-party Services or contact the provider for any questions.

Corporate Affiliates. Boardroom One may share Other Information with its corporate affiliates, parents and/or subsidiaries.

During a Change to Boardroom One’s Business. If Boardroom One engages in a merger, acquisition, bankruptcy, dissolution, reorganization, sale of some or all of Boardroom One’s assets or stock, financing, public offering of securities, acquisition of all or a portion of our business, a similar transaction or proceeding, or steps in contemplation of such activities, some or all Other Information may be shared or transferred, subject to standard confidentiality arrangements.

Aggregated or De-identified Data. We may disclose or use aggregated or de-identified Other Information for any purpose. For example, we may share aggregated or de-identified Other Information with prospects or partners for business or research purposes, such as telling a prospective Boardroom One customer the average amount of time spent within a typical Room.

To Comply with Laws. If we receive a request for information, we may disclose Other Information if we reasonably believe disclosure is in accordance with or required by any applicable law, regulation, or legal process. Please see the Data Request Policy to understand how Boardroom One responds to requests to disclose data from government agencies and other sources.

To enforce our rights, prevent fraud, and for safety. To protect and defend the rights, property, or safety of Boardroom One or third parties, including enforcing contracts or policies, or in connection with investigating and preventing fraud or security issues.

With Consent. Boardroom One may share Other Information with third parties when we have consent to do so.

Do Not Track

Boardroom One does not respond to Do Not Track (DNT) signals.

Data Retention

Cessation of the Services may result in the deletion and/or de-identification of certain Customer Data or associated Other Information. For more detail, please review the Help Center or contact Customer Service. Boardroom One may retain Customer Data or Other Information pertaining to you for as long as necessary for Boardroom One to pursue legitimate business interests, conduct audits, comply with (and demonstrate compliance with) legal obligations, resolve disputes, and enforce our agreements.

Security

Boardroom One takes security of data seriously, and seeks to protect Customer Data and Other Information you provide from loss, misuse, and unauthorized access or disclosure, but no security measures are completely secure. We do not and cannot guarantee the security of your information. If you have reason to believe that your User account has been compromised, please contact us at [email protected] immediately. To learn more about current practices and policies regarding security and confidentiality of the Services, please see our Security Practices. When you click a link to a third-party site, you will be leaving our site and we do not control or endorse what is on third-party sites.

Age Limitations

To the extent prohibited by applicable law, Boardroom One does not allow use of our Services and Websites by anyone younger than 16 years old. If you learn that anyone younger than 16 has unlawfully provided us with personal data, please contact us and we will take steps to delete such information.

Data Transfers and Processing

Boardroom One may transfer your Personal Data to countries other than the one in which you live.

United Kingdom. Boardroom One transfers of personal data from the UK are made in conformance with the UK Data Protection Act 2018 (DPA 2018) and the General Data Protection Regulation as adopted by the UK.

European Union. Boardroom One transfers of personal data from the European Economic Area are made pursuant to Standard Contractual Clauses under the GDPR.

Asia-Pacific. Boardroom One transfers of personal data from the countries belonging to the Asia-Pacific Economic Cooperation (“APEC”) group are made pursuant to APEC’s Cross Border Privacy Rules (“CBPR”) system and the Privacy Recognition for Processors (“PRP”).

Data Protection Officer

To communicate with our Data Protection Officer, please email [email protected].

Identifying the Data Controller and Processor

Data protection law in certain jurisdictions differentiates between the “controller” and “processor” of information. In general, Customer is the controller of Customer Data. In general, Boardroom One is the processor of Customer Data and the controller of Other Information. Different Boardroom One entities provide the Services in different parts of the world. [explain].

Your Rights to Your Personal Data

EU and UK Privacy Rights

These Disclosures apply only to our processing of personal data within the scope of the General Data Protection Regulation (“GDPR”) from one or more of the European Union Member States plus Iceland, Lichtenstein and Norway (together known as the “European Economic Area” or “EEA”), or analogous laws in the United Kingdom.

As a resident of the EU, EEA or the UK, you have certain rights with respect to the processing of your personal data, including:

Access. You have the right to know if we are processing personal data about you and, if so, to access and obtain a copy of personal data about you, as well as information relating to the processing of that data.
Correction. You have the right to have us promptly correct or update any personal data about you that is inaccurate or incomplete.
Erasure. You have the right to request deletion or erasure of your personal data in a number of circumstances as required by law, including when no longer need the personal data for the purposes for which it was collected, you have withdrawn consent or, when we are relying on legitimate interests as a legal basis, and your rights override our legitimate interests.
Portability. You have the right to obtain a copy of the personal data we hold about you in a structured machine-readable format and to have it transmitted to another controller. This right only occurs where we are relying on your consent or performance of a contract as our legal basis and the processing is carried out automatically.
Restriction of Processing. You have the right to restrict or limit the ways in which we process your personal data when you contest the accuracy of the personal data, when your data has been obtained by us unlawfully, when you have objected to our processing of the data and we are considering whether to cease processing, or when we no longer need to process the personal data.
Withdrawal of Consent. When we rely on consent as the basis for processing personal data, you have the right to withdraw your consent.
Objection. You have the right to object to our processing of your personal data when we are relying on legitimate interests as our legal basis and your rights override our legitimate interests in processing their personal data. You also have the right to object to our processing of their personal data for direct marketing purposes.
Complaint. You have the right to make a complaint about your Personal Data.

Boardroom One relies on its legitimate interests described above to process your Information. Boardroom One may also process Customer Data and Other Information that constitutes your Personal Data for direct marketing purposes, and you have a right to object to Boardroom One’s use of your Personal Data for this purpose at any time.

California Privacy Rights

If you are a California resident, you may have certain rights with respect to your Personal Data including the following rights:

the right to know, by way of our Privacy Policy and any specific inquiries you direct to us, where Personal Data we have about you comes from, what we use that information for, whether it is being disclosed or sold, and to whom it is being disclosed or sold;
the right to “opt-out” of Boardroom One’s sale of your Personal Information to any third parties;
the right, with some exceptions, to have your Personal Information deleted from Boardroom One’s possession or control; and
the right to receive equal service and pricing from us even if you exercise any of your privacy rights.

California Civil Code Section 1798.83 permits California residents who use our Website to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, or if you have any questions or concerns about your California privacy rights, our Privacy Policy or our use of your Personal Information, please contact us by email at [email protected], by postal mail at [address]. On any email or postal letter you send, please include “Privacy” in the subject line.

For all California residents, any such inquiries shall be responded to within forty-five (45) days and at no cost to you. We must verify your identity with respect to such inquiries. Depending on the nature of the Personal Information at issue, we may require additional measures or information from you as part of that verification.

For California residents under age 18 who have publicly posted content or information, you may request and obtain removal of such content or information pursuant to California Business and Professions Code Section 22581, provided you are registered user of any Site where this Policy is posted. To make such a request, please send an email with a detailed description of the specific content or information to [email protected]. Please be aware that such a request does not ensure complete or comprehensive removal of the content or information you have posted and that the law may not require or allow removal in all instances, even if requested.

Data Protection Authority

If you are a resident of the United Kingdom and believe we maintain your Personal Data within the scope of the applicable laws relating to personal data in the United Kingdom, you may direct questions or complaints to the UK supervisory authority, the Information Commissioner’s Office.

Subject to applicable law, you also have the right to (i) restrict Boardroom’s use of Customer Data or Other Information that constitutes your Personal Data and (ii) lodge a complaint with your local data protection authority or the Irish Data Protection Commissioner, which is Boardroom’ Ones lead supervisory authority in the European Union. If you are a resident of the European Economic Area and believe we maintain your Personal Data within the scope of the General Data Protection Regulation (GDPR), you may direct questions or complaints to our lead supervisory authority:

Irish Data Protection Commissioner Office of the Data Protection Commissioner Canal House, Station Road, Portarlington, Co. Laois, R32 AP23, Ireland Phone +353 57 868 4757 Fax: +353 57 868 4757 Email: [email protected]

Contacting Boardroom One

Please also feel free to contact Boardroom One if you have any questions about this Privacy Policy or Boardroom One’s practices, or if you are seeking to exercise any of your statutory rights. Boardroom One will respond within a reasonable timeframe. You may contact us at [email protected] or at our mailing address below:

Boardroom One 4276 Spring Mountain Road Suite 200 Las Vegas NV 89102-8781